At Leeds Teaching Hospitals NHS Trust, we are committed to protecting the privacy of all visitors to our website. Please read the following to find out about our practices regarding the collection, use and disclosure of your personal information on our website.
Information we collect
In operating our website, we may collect and process the following data about you:
- Details of your visits to our website and the resources that you access
- Information you provide by filling in forms on our website, such as job application forms, Freedom of Information requests and ‘Contact us’ forms etc.
- Information provided to us when you communicate with us for any reason
Any personal information you send to us through our website will be collected and stored only for the use it was intended. For example, if you use our feedback form to submit a concern or complaint, we will use the contact details you provide to get in touch and discuss with you the best way to deal with the matter.
Third-Party Sharing
If you are successful in an application with us, as part of our recruitment and pre‑employment screening processes, we are required to carry out Disclosure and Barring Service (DBS) checks for roles that involve regulated activity or meet the eligibility criteria set out in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 and associated legislation.
To complete these checks, we work with an external third‑party DBS processing provider. This provider acts as a Data Processor on our behalf and supports us in verifying your identity, submitting your DBS application, and receiving the outcome of the check.
The personal data shared with our DBS provider may include your full name, previous names, date of birth, contact details, address history, nationality, identity documents and other information required under DBS legislation. The provider processes this information strictly in line with UK GDPR, NHS data protection standards, and their contractual obligations with us. They do not use your data for any purpose other than completing the DBS check.
Once the check is completed, we receive only the information necessary to assess your suitability for employment (for example, whether the certificate contains information). We do not retain a copy of the full DBS certificate, in line with DBS Code of Practice requirements.
For more information about how your data is processed as part of a DBS check, please refer to the DBS Privacy Policy: https://www.gov.uk/government/publications/dbs-privacy-policy
How we use cookies
This website uses Google Analytics, a web analytics service provided by Google. Google Analytics uses cookies, which are text files placed on your computer, to help the website analyse how users use our website.
The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google. The Leeds Teaching Hospital Trust will use this information for the purpose of evaluating general use of the website, compiling reports on website activity for the purposes of monitoring and improvement and providing other services relating to website activity and internet usage.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website.
Retention of Recruitment Data
We retain applicant data held within our Applicant Tracking System (ATS) for 12 months from the date of your last activity on your account or application. This retention period allows us to meet audit, safeguarding and recruitment requirements while ensuring we do not keep personal data for longer than necessary.
Before your data is deleted, you will receive an automated notification email giving you 15 days to access your account or take any action you wish to retain your information. If no activity occurs within this 15‑day period, your data will be securely and permanently deleted from the system.
If you are successful in your application and complete all pre-employment checks, your information will be held to form your electronic staff record.
Links to other websites
This website contains links to other sites. Please be aware that Leeds Teaching Hospitals NHS Trust does not have control of any information provided on external websites and is not responsible for their privacy practices. We encourage our users to be aware when they leave our website and to read the privacy statements of other websites.
Notification of change
If we decide to change our privacy policy, we will post these changes on this page, so our users are always aware of what information we collect and how we use it.